SMF1.1:News and newsletters: Difference between revisions From Online Manual

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== News ==
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News is located in the News and Newsletters section of the "Main" category in the Administration Center. It serves as the control point for editing and displaying news or announcements in the news box/fader of an SMF forum.
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The ''News and Newsletters'' section is located at ''Admin > Main > News and Newsletters''. Administrators can permit other {{llink|SMF1.1:Membergroups|text=membergroups}} to access these features via the {{llink|SMF1.1:News_and_newsletters|anchor=Settings|text=settings}}.  


News items can be added at the bottom of the screen by selecting "Click here to add another item". Upon creation of a new item, a blank box will be added to the display.
==News== <!--T:2-->


News items should be written into the boxes and generally be short in length to avoid the members browser from adding scroll bars to the news box. News items can contain full BBCode, Smileys and HTML. Simply enter the content desired into the box and select "Save" to make the changes live.
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This feature enables you to display short news items in a prominent position on your forum. You can use {{llink|Alphabetical_list_of_all_bulletin_board_codes|text=BBCode}} to format these messages. When SMF is first installed, there will be one news item: "SMF - Just Installed". Type your own message in this box and then click the ''Save'' button. To add further news items, use the link ''Click here to add another item''. A news item can be removed by selecting the checkbox next to it, followed by clicking on the ''Remove selected'' button.  


News items can be edited by changing the content in the box and selecting "Save". Marking the checkboxes and selecting "Remove Selected" will remove all news items marked and remove them from active rotation.  
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It is possible to configure how and where the news items are displayed on your forum. This configuration has to be done in the {{llink|SMF1.1:Themes_and_Layout|anchor=Theme_Settings|text=theme settings}} for ''each'' theme that you have installed. The following options are available:


In the Settings tab, an Administrator can select which membergroups can edit, add or remove news from the forum. Select the membergroups by marking the checkbox and then select save.
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*'''Enable News?''' - When this option is enabled, a news item is shown randomly in the {{llink|Forum header|text=forum header}} each time you refresh the page or navigate through the forum.</translate>
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*'''Show news fader on board index''' - This displays a collapsible news box at the top of the {{llink|Board index|text=board index}}. News items are shown here one at a time with a fading effect between each one.</translate>
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*'''Fading delay between items for the news fader''' - This sets how long each news item is displayed before the next item is shown in the news fader. The time is set in milliseconds.


== Newsletters ==
==Newsletters== <!--T:8-->


Newsletters are emails sent out by the forum to members with email addresses registered with the forum. The newsletters section can be located under the News and Newsletters section, in the "Main" category in the forum Administration Center.
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If you need to contact some, or all, members of the forum this feature can be used to send a simple e-mail (newsletter).


Initially the membergroups to receive the email should be selected by marking the checkboxes required. Each membergroup on the forum will be displayed along with a count of the amount of members in the group. Should a member be in more than one group, only one email will be sent out.
===Membergroup Selection=== <!--T:10-->


Opening the advanced section will allow the administrator to add extra email addresses, and additional members to the mailing list being generated. Should any groups need to be specifically excluded from receiving the email those can be select, excluded groups will override any selected membergroups as will excluded members. The option exists to override any members who have elected through their profile to not receive forum emails, to be sent an email regardless.
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First of all, check the boxes next to the membergroups that you would like to e-mail. If you would like to send a newsletter to users in a particular {{llink|Post-Count_based_membergroup|text=post count group}}, you need to enable permissions for post count groups in ''Admin > Permissions > Settings > Enable permissions for post count based groups''.


After configuring options, selecting continue will bring up the message composition screen allowing the message to be sent to be entered. Newsletters do not support BBCode or Smileys but will support basic HTML if "Send in HTML format" is selected.
===E-mail Options=== <!--T:12-->


In composing the message, several "variables" or personalisation options can be used, by typing the code into the message where needed:
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*{$board_url} - The URL to your forum.
*'''Send the messages using personal messages''' - With this option checked, members will receive the newsletter as a personal message rather than by e-mail.</translate>
*{$current_time} - The current time.
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*{$member.email} - The current member's email.
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*{$member.link} - The current member's link.
*'''Send this to members even if they have chosen not to receive announcements''' - When this is selected, the e-mail is sent to members even if they have have opted not to receive announcements by e-mail in their profile (''Profile > Modify Profile > {{llink|Profile|anchor=Notifications|Notifications}}''). It is not recommended to force members to receive announcements unless the news item is really important.
*{$member.id} - The current member's id.
*{$member.name} - The current member's name. (for personalization.)
*{$latest_member.link} - The most recently registered member's link.
*{$latest_member.id} - The most recently registered member's id.
*{$latest_member.name} - The most recently registered member's name.


Optionally the message can be sent as a Personal Message rather than an email if desired by marking the checkbox "Send this to these groups using personal messages." Additonally "Add <br />s and &nbsp;s to this message." should be checked to ensure the message is sent with proper spacing for email clients (This will only be available if the HTML Format is selected).
===Composing e-mail=== <!--T:15-->


After configuration and message editing is complete, selecting "Send" will enter the messages into the SMF Mail Queue, a progress bar will be displayed and SMF will process the emails based on the limits set in the forum configuration sections. Selecting continue manually will be required if Javascript is disabled in the browser. The queue must be utilised for server stability.
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*'''Subject''' - The default subject is: "Site name: Subject".</translate>
<translate>
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*'''Message''' - You can enter almost anything you want in the message box, including HTML. Most e-mail clients support HTML, but not all of them do. If you want to use HTML in the newsletter, you must select the option ''Send in HTML format'' (see below).


In the Settings section an administrator may select with membergroups have permission to send out email to members, by checking the membergroup and selecting save.
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Certain variables can be used in the email:
*<code>{$board_url}</code> - The URL to your forum.
*<code>{$current_time}</code> - The current time.
*<code>{$member.email}</code> - The current member's email.</translate>
<translate>
<!--T:19-->
*<code>{$member.link}</code> - The current member's link.
*<code>{$member.id}</code> - The current member's ID.
*<code>{$member.name}</code> - The current member's name.</translate>
<translate>
<!--T:20-->
*<code>{$latest_member.link}</code> - The most recently registered member's link.
*<code>{$latest_member.id}</code> - The most recently registered member's id.
*<code>{$latest_member.name}</code> - The most recently registered member's name.


[[Category:As an administrator]]
==Settings== <!--T:21-->
 
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The ''Settings'' page of the ''News and newsletters'' section of the Administration Center allows an administrator to configure a few settings pertaining to forum news items and newsletters.
 
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*'''Groups allowed to edit news items''' - Select the groups that you wish to allow the ability to add and edit news items.
*'''Groups allowed to send out forum newsletters''' - Select the groups that you wish to allow the ability to send newsletters.</translate>
<translate>
<!--T:24-->
*'''Enable XML/RSS news''' - Allows people to link to the RSS feeds of recent posts made on your forum and other similar data. For details see the {{llink|XML feeds|text=XML feeds]] page.</translate>
<translate>
<!--T:25-->
*'''Maximum post length''' - Here you can specify the maximum amount of characters to show for each RSS feed item. It is also recommended that you limit the size of recent posts and news because in some clients the amount of RSS data that is displayed is expected to be truncated.</translate>
{{ {{Localized|As an administrator1.1}}}}

Latest revision as of 22:27, 30 August 2014

Languages English  · español

Please see SMF1.1:News and newsletters or SMF2.0:News and newsletters depending on the version of SMF you are using.

The News and Newsletters section is located at Admin > Main > News and Newsletters. Administrators can permit other membergroups to access these features via the settings.

News

This feature enables you to display short news items in a prominent position on your forum. You can use BBCode to format these messages. When SMF is first installed, there will be one news item: "SMF - Just Installed". Type your own message in this box and then click the Save button. To add further news items, use the link Click here to add another item. A news item can be removed by selecting the checkbox next to it, followed by clicking on the Remove selected button.

It is possible to configure how and where the news items are displayed on your forum. This configuration has to be done in the theme settings for each theme that you have installed. The following options are available:

  • Enable News? - When this option is enabled, a news item is shown randomly in the forum header each time you refresh the page or navigate through the forum.
  • Show news fader on board index - This displays a collapsible news box at the top of the board index. News items are shown here one at a time with a fading effect between each one.
  • Fading delay between items for the news fader - This sets how long each news item is displayed before the next item is shown in the news fader. The time is set in milliseconds.

Newsletters

If you need to contact some, or all, members of the forum this feature can be used to send a simple e-mail (newsletter).

Membergroup Selection

First of all, check the boxes next to the membergroups that you would like to e-mail. If you would like to send a newsletter to users in a particular post count group, you need to enable permissions for post count groups in Admin > Permissions > Settings > Enable permissions for post count based groups.

E-mail Options

  • Send the messages using personal messages - With this option checked, members will receive the newsletter as a personal message rather than by e-mail.
  • Send this to members even if they have chosen not to receive announcements - When this is selected, the e-mail is sent to members even if they have have opted not to receive announcements by e-mail in their profile (Profile > Modify Profile > Profile). It is not recommended to force members to receive announcements unless the news item is really important.

Composing e-mail

  • Subject - The default subject is: "Site name: Subject".
  • Message - You can enter almost anything you want in the message box, including HTML. Most e-mail clients support HTML, but not all of them do. If you want to use HTML in the newsletter, you must select the option Send in HTML format (see below).

Certain variables can be used in the email:

  • {$board_url} - The URL to your forum.
  • {$current_time} - The current time.
  • {$member.email} - The current member's email.
  • {$member.link} - The current member's link.
  • {$member.id} - The current member's ID.
  • {$member.name} - The current member's name.
  • {$latest_member.link} - The most recently registered member's link.
  • {$latest_member.id} - The most recently registered member's id.
  • {$latest_member.name} - The most recently registered member's name.

Settings

The Settings page of the News and newsletters section of the Administration Center allows an administrator to configure a few settings pertaining to forum news items and newsletters.

  • Groups allowed to edit news items - Select the groups that you wish to allow the ability to add and edit news items.
  • Groups allowed to send out forum newsletters - Select the groups that you wish to allow the ability to send newsletters.
  • Enable XML/RSS news - Allows people to link to the RSS feeds of recent posts made on your forum and other similar data. For details see the {{llink|XML feeds|text=XML feeds]] page.
  • Maximum post length - Here you can specify the maximum amount of characters to show for each RSS feed item. It is also recommended that you limit the size of recent posts and news because in some clients the amount of RSS data that is displayed is expected to be truncated.




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