SMF1.1:News and newsletters: Difference between revisions From Online Manual

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==News==
{{Other languages}}
{{versions|versions}}
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If there is a bit of recent news, the forum administrators may decide to tell other users about it. BBCode and HTML may be used in these messages; the messages will be displayed in the header, just under the user information.  
<translate>
<!--T:1-->
The ''News and Newsletters'' section is located at ''Admin > Main > News and Newsletters''. Administrators can permit other {{llink|SMF1.1:Membergroups|text=membergroups}} to access these features via the {{llink|SMF1.1:News_and_newsletters|anchor=Settings|text=settings}}.  


==Newsletters==
==News== <!--T:2-->
If an admin needs to contact some or all members of the forum and they don't want a time-consuming hassle, they can use this feature. They can use it to send a simple e-mail or use it to send elegant newsletters.


===Membergroups===
<!--T:3-->
====Group Selection====
This feature enables you to display short news items in a prominent position on your forum. You can use {{llink|Alphabetical_list_of_all_bulletin_board_codes|text=BBCode}} to format these messages. When SMF is first installed, there will be one news item: "SMF - Just Installed". Type your own message in this box and then click the ''Save'' button. To add further news items, use the link ''Click here to add another item''. A news item can be removed by selecting the checkbox next to it, followed by clicking on the ''Remove selected'' button.  
The first thing the administrator will do when they come to the newsletter page is select which membergroups they would like to e-mail. They may just select the boxes for each membergroup they want to e-mail.


<!--T:4-->
It is possible to configure how and where the news items are displayed on your forum. This configuration has to be done in the {{llink|SMF1.1:Themes_and_Layout|anchor=Theme_Settings|text=theme settings}} for ''each'' theme that you have installed. The following options are available:


{{Version Specific
<!--T:5-->
|version=1.1
*'''Enable News?''' - When this option is enabled, a news item is shown randomly in the {{llink|Forum header|text=forum header}} each time you refresh the page or navigate through the forum.</translate>
|content=====E-mail Options====
<translate>
When they want to use the newsletter feature on the forum, forum administrators may configure a few options to meet the needs for sending out e-mails to the members:
<!--T:6-->
* Send the messages using personal messages - With this option checked, members will receive the newsletter as a personal message rather than by e-mail.
*'''Show news fader on board index''' - This displays a collapsible news box at the top of the {{llink|Board index|text=board index}}. News items are shown here one at a time with a fading effect between each one.</translate>
* Send this to members even if they have chosen not to receive announcements - Administrators can choose this to send the e-mail to the members who have the option to not receive announcements by e-mail in their profile. It is not recommended to force the users to receive the announcement unless the piece of news is really important.}}
<translate>
<!--T:7-->
*'''Fading delay between items for the news fader''' - This sets how long each news item is displayed before the next item is shown in the news fader. The time is set in milliseconds.


==Newsletters== <!--T:8-->


{{Version Specific
<!--T:9-->
|version=2
If you need to contact some, or all, members of the forum this feature can be used to send a simple e-mail (newsletter).
|content=Underneath the membergroup listing is a link that says "Advanced". Selecting this will expand several additional settings that can be used to configure the e-mail settings.}}


===Advanced===
===Membergroup Selection=== <!--T:10-->
Upon selecting the "Advanced" link underneath the membergroup listing, there will be a number of different options which include all of the following:
* E-mail Addresses - In this box, the administrators can add any additional e-mail addresses they would like the newsletter to be sent to.
* Members - The administroators can add the usernames of any additional members that they would like to receive the newsletter.
* Excluded Groups - Here, the administrator can select groups that absolutely cannot receive the newsletter under any condition. Even if they have the same group selected under the included membergroups at the top of the page, or a member belongs to one of the included groups, as long as the member belongs to any groups checked here, they will not receive the newsletter. This includes primary and secondary membergroups.
* Excluded Members  - This works similarly to the above option, except the administrators can add the usernames of members that they don't want to receive the newsletter no matter what membergroup(s) they belong to.
* Override Notification Settings - The administrators can select this to send the e-mail to the members who have the option to not receive announcements by e-mail in their profile. It is not recommended to force the members to receive announcements, unless it is really important.


<!--T:11-->
First of all, check the boxes next to the membergroups that you would like to e-mail. If you would like to send a newsletter to users in a particular {{llink|Post-Count_based_membergroup|text=post count group}}, you need to enable permissions for post count groups in ''Admin > Permissions > Settings > Enable permissions for post count based groups''.


===Composing the e-mail===
===E-mail Options=== <!--T:12-->
While composing the e-mail, the administrator will be shown the e-mail addresses that the message will be sent to. They can add or remove addresses as they wish.
* Subject - The default subject will be the Site name, then Subject. It is recommended that the administrator change the subject of the e-mail to something that is more descriptive.
* Message - Administrators can put almost anything they want into the message box. If they would like, they can even use HTML. Most e-mail clients support HTML, but not every one does. If an administrator wishes to use HTML in the message, they must select this option: Send in HTML format. (With this, they can put normal HTML in the e-mail.)
* Variables - In the message, they can also use some variables. Here are the "variables" that can be used:
** <code>{$board_url}</code> - The URL to your forum.
** <code>{$current_time}</code> - The current time.
** <code>{$member.email}</code> - The current member's email.
** <code>{$member.link}</code> - The current member's link.
** <code>{$member.id}</code> - The current member's ID.
** <code>{$member.name}</code> - The current member's name. (for personalization.)
** <code>{$latest_member.link}</code> - The most recently registered member's link.
** <code>{$latest_member.id}</code> - The most recently registered member's id.
** <code>{$latest_member.name}</code> - The most recently registered member's name.


==Settings==
<!--T:13-->
The ''Settings'' page of the ''News and newsletters'' section of the Administration Center allows you to configure a few settings pertaining to forum news items that are shown in the forum header, as well as sending out newsletters to your members, and enabling an RSS news feed for your forum.
*'''Send the messages using personal messages''' - With this option checked, members will receive the newsletter as a personal message rather than by e-mail.</translate>
<translate>
<!--T:14-->
*'''Send this to members even if they have chosen not to receive announcements''' - When this is selected, the e-mail is sent to members even if they have have opted not to receive announcements by e-mail in their profile (''Profile > Modify Profile > {{llink|Profile|anchor=Notifications|Notifications}}''). It is not recommended to force members to receive announcements unless the news item is really important.


*'''Groups allowed to edit news items''': Select the groups that you wish to allow the ability to add and edit the news items. News items are added and removed in the "News" page, located in the ''News and newsletters'' section of the Administration Center.
===Composing e-mail=== <!--T:15-->
*'''Groups allowed to send out forum newsletters''': Select the groups that you wish to allow the ability to send newsletters. Newsletters are sent in the newsletters page located in the ''News and newsletters'' section of the Administration Center.
*'''Enable XML/RSS news''': Allows people to link to RSS feeds of recent posts made on your forum and other similar data. You can access the default RSS feed by using the following URL - <nowiki>http://www.yourdomain.com/forums/index.php?action=.xml;sa=news</nowiki>. Also, many browsers have a built in button that when clicked while viewing your forum will allow you to subscribe to your forum's news feed. For details see the [[XML feeds]] page.
*'''Maximum post length''': Here you can specify the maximum amount of characters to show for each RSS feed item. It is also recommended that you limit the size of recent posts and news because in some clients the amount of RSS data that is displayed is expected to be truncated.


<!--T:16-->
*'''Subject''' - The default subject is: "Site name: Subject".</translate>
<translate>
<!--T:17-->
*'''Message''' - You can enter almost anything you want in the message box, including HTML. Most e-mail clients support HTML, but not all of them do. If you want to use HTML in the newsletter, you must select the option ''Send in HTML format'' (see below).


{{As an administrator}}
<!--T:18-->
Certain variables can be used in the email:
*<code>{$board_url}</code> - The URL to your forum.
*<code>{$current_time}</code> - The current time.
*<code>{$member.email}</code> - The current member's email.</translate>
<translate>
<!--T:19-->
*<code>{$member.link}</code> - The current member's link.
*<code>{$member.id}</code> - The current member's ID.
*<code>{$member.name}</code> - The current member's name.</translate>
<translate>
<!--T:20-->
*<code>{$latest_member.link}</code> - The most recently registered member's link.
*<code>{$latest_member.id}</code> - The most recently registered member's id.
*<code>{$latest_member.name}</code> - The most recently registered member's name.
 
==Settings== <!--T:21-->
 
<!--T:22-->
The ''Settings'' page of the ''News and newsletters'' section of the Administration Center allows an administrator to configure a few settings pertaining to forum news items and newsletters.
 
<!--T:23-->
*'''Groups allowed to edit news items''' - Select the groups that you wish to allow the ability to add and edit news items.
*'''Groups allowed to send out forum newsletters''' - Select the groups that you wish to allow the ability to send newsletters.</translate>
<translate>
<!--T:24-->
*'''Enable XML/RSS news''' - Allows people to link to the RSS feeds of recent posts made on your forum and other similar data. For details see the {{llink|XML feeds|text=XML feeds]] page.</translate>
<translate>
<!--T:25-->
*'''Maximum post length''' - Here you can specify the maximum amount of characters to show for each RSS feed item. It is also recommended that you limit the size of recent posts and news because in some clients the amount of RSS data that is displayed is expected to be truncated.</translate>
{{ {{Localized|As an administrator1.1}}}}

Latest revision as of 22:27, 30 August 2014

Languages English  · español

Please see SMF1.1:News and newsletters or SMF2.0:News and newsletters depending on the version of SMF you are using.

The News and Newsletters section is located at Admin > Main > News and Newsletters. Administrators can permit other membergroups to access these features via the settings.

News

This feature enables you to display short news items in a prominent position on your forum. You can use BBCode to format these messages. When SMF is first installed, there will be one news item: "SMF - Just Installed". Type your own message in this box and then click the Save button. To add further news items, use the link Click here to add another item. A news item can be removed by selecting the checkbox next to it, followed by clicking on the Remove selected button.

It is possible to configure how and where the news items are displayed on your forum. This configuration has to be done in the theme settings for each theme that you have installed. The following options are available:

  • Enable News? - When this option is enabled, a news item is shown randomly in the forum header each time you refresh the page or navigate through the forum.
  • Show news fader on board index - This displays a collapsible news box at the top of the board index. News items are shown here one at a time with a fading effect between each one.
  • Fading delay between items for the news fader - This sets how long each news item is displayed before the next item is shown in the news fader. The time is set in milliseconds.

Newsletters

If you need to contact some, or all, members of the forum this feature can be used to send a simple e-mail (newsletter).

Membergroup Selection

First of all, check the boxes next to the membergroups that you would like to e-mail. If you would like to send a newsletter to users in a particular post count group, you need to enable permissions for post count groups in Admin > Permissions > Settings > Enable permissions for post count based groups.

E-mail Options

  • Send the messages using personal messages - With this option checked, members will receive the newsletter as a personal message rather than by e-mail.
  • Send this to members even if they have chosen not to receive announcements - When this is selected, the e-mail is sent to members even if they have have opted not to receive announcements by e-mail in their profile (Profile > Modify Profile > Profile). It is not recommended to force members to receive announcements unless the news item is really important.

Composing e-mail

  • Subject - The default subject is: "Site name: Subject".
  • Message - You can enter almost anything you want in the message box, including HTML. Most e-mail clients support HTML, but not all of them do. If you want to use HTML in the newsletter, you must select the option Send in HTML format (see below).

Certain variables can be used in the email:

  • {$board_url} - The URL to your forum.
  • {$current_time} - The current time.
  • {$member.email} - The current member's email.
  • {$member.link} - The current member's link.
  • {$member.id} - The current member's ID.
  • {$member.name} - The current member's name.
  • {$latest_member.link} - The most recently registered member's link.
  • {$latest_member.id} - The most recently registered member's id.
  • {$latest_member.name} - The most recently registered member's name.

Settings

The Settings page of the News and newsletters section of the Administration Center allows an administrator to configure a few settings pertaining to forum news items and newsletters.

  • Groups allowed to edit news items - Select the groups that you wish to allow the ability to add and edit news items.
  • Groups allowed to send out forum newsletters - Select the groups that you wish to allow the ability to send newsletters.
  • Enable XML/RSS news - Allows people to link to the RSS feeds of recent posts made on your forum and other similar data. For details see the {{llink|XML feeds|text=XML feeds]] page.
  • Maximum post length - Here you can specify the maximum amount of characters to show for each RSS feed item. It is also recommended that you limit the size of recent posts and news because in some clients the amount of RSS data that is displayed is expected to be truncated.




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